Category: Employment

26 Aug 2022

EMPLOYERS … HOW TO CLAIM THE EMPLOYEE RETENTION CREDIT RETROACTIVELY!

How to Claim the Employee Retention Credit… Retroactively!

 

The Employee Retention Credit (ERC) is an $80 billion dollars tax savings program. Included in the CARES Act, the ERC offered tax credits to encourage employers to retain employees at the height of the COVID-19 pandemic in March 2020. The driving principle for Congressional adoption of the incentive was to help pandemic-impaired businesses and tax-exempts to retain jobs and trigger job creation.

Regrettably, many of those employer benefit candidates have ignored participation in the program. That triggered a major loss to willing workers who have been displaced or are about to be. Likewise, employers suffer when they are unable to maintain their pre-pandemic payroll which further impairs their success in recovering from the financial ravages of C-19 and prevail as viable enterprises.

Many employers were and are confused as to qualification requirements and application procedures. As noted above, the ERC was included as a provision in the CARES Act. Added fuel for the confusion is the Paycheck Protection Program (PPP) which was enacted in that legislation as well. The unintended consequence for a significant number of employers was and is the belief that it was an either/or choice … ERC or PPP.

Note: Employers who received a PPP) loan are eligible to claim the ERC. However, there are restrictions … e.g., the employer cannot claim the same expenses for both programs.

A second area of qualification-confusion surfaced. Many business owners and tax-exempt managers incorrectly interpreted the rules. The first misconception was that to qualify an enterprise must have suffered a 50 percent reduction in revenues … not so. There are two alternate tests to qualify:

  1. a revenue test, or
  2. demonstration that your operating entity was significantly and negatively impacted by government order, e.g., a partial or full shutdown due to a government order at the federal, state, municipality, county or other local level authority.

With this knowledge of qualification criteria, hundreds of businesses and tax-exempt organizations have applied for and been approved for ERC assistance under one or another of the above tests. Notably, for employers that have not yet applied, the ERC can be claimed for three years after the filing date of the original payroll returns.

For employers with 500 or fewer employees,
this presents an opportunity to retroactively claim these credits.

Takeaways
Employers who qualify and have not yet claimed their ERC are urged to adopt a sense of urgency to do so. The 3-year window after the filing date of the original payroll returns that ERC can be claimed is on the horizon.

Of considerable financial significance, the 2020 credit can be as much as $5,000 per employee … the 2021 credit up to $21,000 per employee.

 Give Pearson & Co a call or drop an email to determine if you qualify
… and if so, how to submit a claim.

25 Aug 2022

WORKER CLASSIFICATION – WHAT’S IN A NAME?

Employee or Independent Contractor?

 

Legal and regulatory debates continue to rage at both the state and federal levels, the topic … what workers may appropriately be deemed “employees” and which class of workers may be classified as “independent contractors”?

A worker’s classification has real world financial and other consequences for both the individual worker and the company utilizing their services. Independent contractors are not eligible for state or federal minimum wages. Additionally, they are not entitled to overtime pay, workers compensation coverage, unemployment insurance, or benefits. Effectively, independent contractors do not enjoy the protections of state or federal workplace law as do employees.

Employers are often tempted to seek grounds to classify workers as independent contractors rather than employees. Doing so relieves the employer of paying its share of employment taxes …  plus avoiding withholding and paying income, Social Security and Medicare taxes.

Employers are cautioned to be diligent in their research before classifying workers as independent contractors.

Misclassifying a worker may subject the business to significant financial penalties.

A prudent place to seek guidance is to review how the IRS determines whether a worker is an independent contractor or an employee. There are 3 relational categories to consider.

  • Behavioral control − Does the company control or have the right to control what the worker does and how the worker does the job?
  • Financial control − Does the business direct or control the financial and business aspects of the worker’s job. Are the business aspects of the worker’s job controlled by the payer? Things like how the worker is paid, are expenses reimbursed, who provides tools/supplies, etc.
  • Relationship of the parties − Are there written contracts or employee type benefits such as pension plan, insurance, vacation pay? Will the relationship continue and is the work performed a key aspect of the business

With the above as a guide, an employee is generally considered anyone who performs services under circumstances that the business can control what will be done and how it will be done. What matters is that the business has the right to control the details of how the worker’s services are performed.

In contrast, independent contractors are typically people in an independent trade, business or profession in which they offer their services to the public. Workers often classified as independent contractors include truck drivers, home health workers, auto mechanics, carpenters, plumbers, painters, roofers, drywall installers, among others.

For more on how the above applies to your specific circumstances,
be sure to give Pearson & Co a call or drop an email. We’ll respond immediately.

20 Jun 2022
Work Opportunity Tax Credit

SMALL BUSINESS OWNERS AND HIRING MANAGERS

Tax Relief to Attract & Retain Qualified Workers

Work Opportunity Tax Credit

Attracting and retaining quality workers has never been more challenging. You may identify with the most recent statistics of the labor struggle faced by “Main Street” employers:

  • Fifty-two percent of small business owners who responded to a survey, report that it was harder to find qualified people to hire in Q1 2022 … a 50% jump from Q4 2021
  • Twenty-nine percent of small business owners said they have open positions vacant for at least three months, with no success in attracting workers.
  • Likewise 77% of small businesses with more than 50 employees anticipate turnover to likely be a significant problem by year-end.

OK. Enough of the recruiting and retention crisis facts. This article is not to rehash the obvious. Our intent is to offer a potential solution to attract and retain qualified workers … many of whom are demanding increases in compensation to consider accepting a position or remaining employed.

The Work Opportunity Tax Credit (WOTC)

WOTC Defined: The work opportunity tax credit (WOTC) is a federal business tax credit designed to increase employment opportunities for American job seekers who consistently experience barriers to employment. Said workers are deemed “targeted groups” such as veterans, public assistance recipients, or ex-felons.
(More detail in a bit.)

The Consolidated Appropriation Act, 2021 authorized the extension of the Work Opportunity Tax Credit (WOTC) until December 31, 2025.

Eligible Businesses: Any business, regardless of size or industry, may be eligible to claim tax credits under the WOTC program. Notably, there’s no limit to the number of individuals employers can hire as part of the program. That means there’s no cap on the amount of credits that they can claim.

The WOTC credit amount can be as much as $9,600 for each qualified new hire. The maximum credit is determined by the employee’s target group equal to a percentage of the eligible employee’s wages. Additionally, the employee must work at least 120 hours for the employer to receive the credit.

WOTC Target Groups: The new employee must belong to one of the following WOTC target groups:

Work Opportunity Tax Credit

Take These 3 Steps to Take Advantage of the WOTC

Click here for more details at the Department of Labor website.

  1. Connect with a qualified job candidate. American Job Centers can help!
    State Workforce Agencies (SWAs) are authorized to administer the WOTC certification process. SWAs coordinate with American Job Centers and partnering agencies – such as vocational rehabilitation agencies, city and county social service offices, the Veterans Administration and others – to help employers connect with skilled job seekers who may be members of WOTC targeted groups.
  2. File a WOTC certification request with your state workforce agency.
    Employers must apply for and receive a certification verifying that the new hire is a member of a targeted group before they can claim the tax credit. To verify whether a job applicant is a first-time, qualifying member of a targeted group, employers must submit IRS Form 8850, together with ETA Form 9061 or ETA Form 9062, to the state workforce agency in which your business is located within 28 calendar days after the new hire’s start date.
  3. Receive a WOTC certification for eligible new hires and claim the credit after their first year of employment.
    If the new hire meets the eligibility requirements for a WOTC targeted group, you will receive a certification (ETA Form 9063) from your state workforce agency. Taxable employers can claim the WOTC as a general business credit against their income taxes. Tax-exempt employers who hire qualified veterans can claim the WOTC against their payroll taxes. Generally, the credit is 40% of qualified wages for individuals who work 400+ hours in their first year of employment. For more information about claiming the credit, see the instructions on the IRS.gov website.

Claiming the Credit & Limitations

  • Employers claim the tax credit for the year that that the credit was awarded … not the year the employee was hired.
  • The business must have a tax liability against which to use the credit.
  • A taxable business may apply the credit against its business income tax liability.
  • For qualified tax-exempt organizations, the credit is limited to the amount of employer Social Security tax owed on wages paid to all employees for the period the credit is claimed.
  • Unused credit can be carried back one year and carried forward for 20 years.

If any of the foregoing seems unclear as to how it applies to your specific circumstances, please keep in mind that Pearson & Co. will help. Give us a call or drop an email. We’ll respond immediately!

27 Feb 2020

NEW W-4 FORM IN THE NEW YEAR

YOUR NEW W-4 FORM IN THE NEW YEAR
Important to Pay Attention Early in 2020 to Avoid Surprises

You may have been among taxpayers who had an unexpected and unwelcomed experience last tax season … owing the feds rather than enjoying a refund. What happened? Well the tax code overhaul in 2017 resulted in positive tax savings for many if not most Americans. To complement these revisions to tax law, the IRS reduced the amount of tax withheld from wages to dovetail withholding with the provisions of the new law.

What followed was a demonstration of unintended consequences and many people didn’t have enough taxes withheld from their paychecks in 2018 to cover the taxes they owed … unintended consequences and unpleasant surprises.

As the remedy to avoid a repeat performance, the IRS overhauled the calculation of how much federal income tax an employer must withhold from an employee’s paycheck in 2020. The document for you to be concerned about is a revised Form W-4.

Yes, it’s different from the old form, so it’s important for you to review your entries on the new form to ensure accuracy in the amount of your withholdings. Your payoffs: 1) Avoid owing money at tax time along with a potential penalty. 2) Be sure you are not withholding too much and missing out on the use of that money all year … said another way, giving the IRS an interest-free loan!

While there is no requirement for you to file a new W-4 other than the practical reasons offered above, unless you start a new job after 2019. That will trigger your need to complete a new W-4 form. You’ll need to put together a fair amount of information which may require guidance from your tax preparer. So, it’s likely that you’ll choose to take the new form home and fill it out there rather than doing so on your first day at work.

If Your Taxes are Simple … So Is the New Form

Simple means you only have one job … and you’re not filing a joint return with a working spouse, no dependents, taking the standard deduction, not claiming tax credits and don’t receive income that is not employment related. If that’s your status, just provide your name, address, Social Security number and filing status followed by your signature and date.

Taxes Not So Simple

The new form provides entries for all income in your household. That means for each job you may have and your spouse’s income if you file jointly. You’ll have to assemble information about your spouse’s income, your dependents, tax credits, and the deductions you expect to claim. That information may trigger a call to your tax preparer to know your total deductions from last year, qualification for the child tax credit, non-wage income in 2019 and other tax-related items.

Note: If you choose not to disclose income from a second job that will be visible to your boss or to share your spouse’s income, you can use the IRS Tax Withholding Estimator to determine how much your household should have withheld and enter that on your W-4.

The Estimator doesn’t require you to provide sensitive information such as your name, Social Security number, address or bank account numbers. Additionally, the IRS doesn’t save or record the information you enter.

Be prepared with your most recent income tax return at hand, your and your spouse’s most recent pay stub plus other sources of income, e.g. invoices, statements and 1099 forms.

Sound Complex?

You are not alone … as with most tax-related things it can be confusing and time-consuming. There are resources that may help you. You could visit the IRS website and if you choose to dig deeper your might seek answers to frequently asked questions that others have posed. You may also receive guidance from your human resources department.

Better yet, why not give us a call and we’ll get it done for you.

27 Feb 2020

EMPLOYERS! HEADS-UP ON NEW I-9

EMPLOYERS! HEADS-UP ON NEW FORM I-9
MAY 1, 2020 DEADLINE

You’re familiar with Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. Through April 30, employers can choose to use the previous edition dated 07/17/2017 or the new edition. The new edition is now available and becomes mandatory beginning May 1, 2020.

All U.S. employers must properly complete Form I-9 for every individual they hire for employment in the United States …  that means citizens and noncitizens alike. Both employees and employers (or authorized representatives of the employer) must complete the form.

Employers must retain the completed forms for a designated period and make them available for inspection when called to do so.

For more detailed information visit the U.S. Citizenship & Immigration Services website, visit I-9 Central or join a free Form I-9 webinar.

As ever, Pearson & Co. stands ready to help!
Give us a call or an email. We’ll respond promptly.

06 May 2019
Pearson Perspective

THE U.S. GIG ECONOMY

THE U.S. GIG ECONOMY
The Prophecies … Now Grounded in Facts

At just about this time last year, the Pearson Perspective published an article spotlighting the apparent rise of the gig economy … increasing emphasis by both employers and workers to hire and be hired as independent contractors. Another term often used to describe this burgeoning segment of the workforce is contingent workers.

Pearson Perspective - May 2019

Contingent workers are best described as all those who are not a direct hire or more specifically are not employees. Another oft-used definition is “A contingent workforce is a provisional group of workers who work for an organization on a non-permanent basis, also known as freelancers, independent professionals, temporary contract workers, independent contractors or consultants.”

While the number of independent contractors and contingent workers was, and is, difficult to quantify, one reliable statistic offered by Intuit reported gig workers to then represent 34 percent of the workforce. Astoundingly, the report further anticipated a significant increase to 43 percent by 2020. Three reasons were proposed to explain what was driving this expected juggernaut of workforce transformation:

  • Internet and technology that supports workers functioning remotely from their employer;
  • Successes such as Uber and Airbnb called attention to many who had not considered the potential to perform as contingent workers either as their primary occupation or, in current vernacular, as a side-hustle.
  • The new tax was expected to accelerate that trend by rewarding workers who convert their status as employees to that of independent contractors. That could mean that sole proprietors, partnerships and S Corporations may deduct 20 percent of their “qualified business income” from their taxable income … meaning only 80 percent would remain taxable.

So the Gig Economy was widely heralded and accepted by many as the wave of the future with significant impact for workers, employers and regulatory bodies. In this article, we’ll look at examples of the predictions and anxiety generated by this foretold upset in the balance of the American workforce.  Then read on for the latest findings on this employment phenomenon.

The Predictions

Why I Believe In The Freelance Workstream is the title of an article published in the August 18, 2014 issue of Forbes

The writers, Jeff Wald and Jeffrey Leventhal, make a strong case for the continued upward trend in freelancers as a percentage of the total U.S. workforce. Freelancers, also known as independent contractors, are estimated to be about 16-20% of the workforce by 2020. In contrast, that number was 6.7% just 15 years ago. Coincidentally, the percentage of full and part-time employees is expected to drop to 82% in 2020, a reduction from 91.9% in 1995.

A study by Staffing Industry Analysts bears witness to this reported trend. Here is a graphic representation of their analysis for the 5 years ending in 2014.

Pearson Perspective - May 2016

The Anxieties

In its acceptance of the generally accepted projections of future growth of the Gig Economy, no less of a government agency than the Department of Labor weighed in and addressed the issue this way:

“As employers seek new ways to make the employment relationship more flexible, they have increasingly relied on a variety of arrangements popularly known as “contingent work.” The use of independent contractors and part-time, temporary, seasonal, and leased workers has expanded tremendously in recent years. The Commission views this change both as a healthy development and a cause for concern.”

Employers were and continue to be urged to recognize there is risk in four key areas when using freelance talent:

  1. Risk with the Department of Labor and the IRS over whether these workers can truly be classified as independent contractors – both of these agencies would prefer to see all workers as “employees” even if part-time or temporary. The payment of payroll taxes by the employer is an obvious concern.
  2. Risk of injury – who holds the workers’ compensation coverage obligation? Who holds the risk? The Virginia Workers Compensation Commission will attribute the claim against the business owner in the absence of other coverage and employers may find that their supposed “contractors” are assigned to them by the Commission as employees. Employers should review the Commission’s explanation.
  3. Risk of Accidents – if damage occurs due to an accident, in the employer’s premises or a customer’s premises, does the freelance worker carry general liability insurance coverage for the claim?
  4. Risk of illegal use of someone else’s intellectual property – freelance workers comes  with a “toolkit” of processes and techniques they apply for the business owner’s benefit. Much of this is “intellectual property”. If that intellectual property actually belongs to a company for whom this freelancer once worked, the business owner may have liability for its use and benefit. This is particularly a challenge for software development, but can surface in many other areas or work.

 

Note:  It’s valuable to draw a distinction between temps and contingent workers. The primary difference is that temp workers are employed by a staffing firm. Contingent workers work directly with an enterprise to perform in the completion of specific assignments. Therein is the potential for risk on the part of businesses or non-profits seeking to use freelance talent.

And Now the Truth

The perception is apparently not supported by reality. Said another way, the supposed radical transformation of the U.S. workforce is not borne out in a recent survey by the Bureau of Labor Statistics (BLS). Take a look at The Gig Jobs Picture in the chart below. As you’ll see, in 2017, the share of workers in so-called gig jobs was 10.1 percent of total employment, almost exactly what it was in 2005 (10.7 percent) and 1995 (9.9 percent).

Pearson Perspective - May 2019

So what can be anticipated for the future? Hard to say, but for the moment there is an opportunity to step back, take a deep breath and accept that the gig economy has remained remarkably stable. While the past is no guarantee of the future, certainly the trend has remained notably constant.

As ever, we stand ready to help. A phone call or email to Pearson & Co. is all it takes.

11 Jul 2018

HIRING QUALITY WORKERS IN TIGHT JOB MARKET

HOW TO HIRE QUALITY WORKERS IN TIGHT JOB MARKET
Strategy That Includes Significant Tax Savings

Pearson & Co., PC - Blog Post

It’s no secret … unemployment is at a record low. That’s great for Americans who are now enjoying good jobs … and challenging for employers seeking to attract and recruit quality workers. Full employment means a diminished pool of qualified job candidates.

That said, there is a largely untapped source of workers who, when hired, bring with them significant tax benefits to help new and existing small businesses. That group includes long-term unemployment recipients and other categories of workers with employment barriers.

Tax relief benefits are delivered through the Work Opportunity Tax Credit (WOTC) … income tax relief that encourages employers to hire designated categories of workers who face significant hurdles to becoming gainfully employed.

We’ll talk about the potential tax savings in a moment, but first a review of the ten categories of WOTC-eligible workers.

  • Qualified IV-A Temporary Assistance for Needy Families (TANF) recipients
  • Unemployed veterans, including disabled veterans
  • Ex-felons
  • Designated community residents living in Empowerment Zones or Rural Renewal Counties
  • Vocational rehabilitation referrals
  • Summer youth employees living in Empowerment Zones
  • Food stamp (SNAP) recipients
  • Supplemental Security Income (SSI) recipients
  • Long-term family assistance recipients
  • Qualified long-term unemployment recipients.

The Work Opportunity credit is generally based on wages paid to eligible workers during the first two years of employment. Eligible businesses claim the WOTC on their income tax return. The intent is to encourage business investments that are considered crucial to boost economic development.

Here’s the real value of a tax credit. The best way to describe tax credits is in contrast to what most taxpayers understand … tax deductions. Tax deductions reduce the amount of your income subject to tax. Tax credits directly reduce the tax itself.

For example, assume your business spends $5,000 on equipment or some other item that results in a tax deduction. That will reduce your taxable income by $5,000. In a 25% tax bracket, you would save $1,250 in taxes.

Now compare that with a $5,000 tax credit. That amount is subtracted from the amount of tax owed as opposed to an offset to income … as is the case with a tax deduction. Result: Your tax bill is reduced by the full $5,000 tax credit.

Essentially, the WOTC is a business entitlement subsidy that may be enjoyed by any company that meets the legal criteria. To qualify for the credit, an employer must first request certification by filing IRS Form 8850, Pre-screening Notice and Certification Request for the Work Opportunity Credit, with the state workforce agency within 28 days after the eligible worker begins work. Other requirements and further details can be found in the instructions to Form 8850.

Takeaway

Business owners … looking to save money, reinvest in your business and grow the value of your most valuable business asset – your people? Qualifying for the WOTC will deliver on all those plusses.